Setting Up Email on Your Computer

Setting Up Email On Your Computer

To setup your computer to send/receive email, you must already have the email account created in your Control Panel. You will need the following information when following the step by step instructions below for your email program.

Required Information

  • Username: user@yourdomain.com (your full email address)
  • Password: use whatever password you were assigned
  • Incoming Mail Server: mail.yourdomain.com (replace yourdomain.com with your domain name)
  • Outgoing Mail Server: mail.yourdomain.com (replace yourdomain.com with your domain name)
  • Authentication: The outgoing mail server will require password authentication to send mail. The incoming does not.
  • Connection Security: Due to a recent upgrade in standards and best practices for email and web, we now recommend using an SSL secured connection for regular email useage. The same security feature that keeps you safe while shopping on line by providing you with a “secured” green lock can also keep you safe while using your email too!

Setup Instructions

Microsoft Outlook Microsoft Outlook

First Steps

  1. In Outlook 2007, click on Tools > Account Settings. In Outlook 2010/2013 click on File > Info > Account Settings > Account Settings
  2. Click on New (right above account names)
  3. Choose Email Service: Check POP3/IMAP, click Next
  4. Click Manually configure server settings, click Next
  5. Click Internet E-Mail, click Next

User Information

  1. Your Name: Enter your name as you want it displayed when you send an email
  2. Email Address: Enter your email address.

Server Information

  1. Account Type: POP3 or IMAP (POP3 is standard, but IMAP is preferred for use across multiple devices)
  2. Incoming Mail Server: mail.yourdomain.com
  3. Outgoing Mail Server: mail.yourdomain.com

Login Information

  1. User Name: Enter your FULL email address
  2. Password: Enter your password
  3. Remember Password: Check
  4. Require login using SPA: Do NOT check
  5. Click more Settings

More Settings – General Tab

  1. Edit the Mail Account name as necessary
  2. Organization: Enter your company name
  3. Reply Email: Type in your full email address
  4. Purge Options: Leave unchecked.

More Settings – Outgoing Server Tab

  1. My outgoing server requires authentication: Yes
  2. Use same settings as my incoming: Yes

More Settings – Advanced Tab

  1. Incoming server Port: Use “993” for IMAP, and use “995” for POP3
  2. Use the following type of encrypted connection: SSL/TLS
  3. Outgoing server Port: 465 or 587
  4. Use the following type of encrypted connection: SSL/TLS
  5. Click Okay
  6. You can click Test Account Settings to see if successful. If not, check steps again.
  7. Click Next > Finish.

Outlook 2007 Visual Reference

Outlook 2010 Visual Reference

Outlook 2013 Visual Reference

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windows live mail logo Windows Live Mail

First Steps

  1. Click Start > All Programs > Windows Live Mail
  2. Click Accounts (across top menu) > Email > Add Account (or click Menu > Options > Email Options > Add Email Account)
  3. Enter your email address and password (remember password)
  4. Enter how you want your name displayed when you send email.
  5. Click Manually configure settings. Click Next

Incoming Mail Server Information

  1. Server Type: Choose POP3 or IMAP (IMAP is preferred if this email will be setup on multiple devices)
  2. Server Address: mail.yourdomain.com
  3. Port: Use “993” for IMAP, and use “995” for POP3
  4. Requires a secure Connection (SSL): Yes
  5. Authenticate Using: Clear text (or leave empty)
  6. Login user name: enter your full email address

Outgoing Mail Server Information

  1. Server Address: mail.yourdomain.com
  2. Port: 465 or 587
  3. Requires a secure connection: Yes
  4. Requires authentication: Yes

Windows Live Mail visual reference

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Windows Mail Windows 8

First Steps

  1. Click Start, then click the Mail tile
  2. Point to the lower-right corner of the screen, move the mouse pointer up (or press the windows logo key +C to open the charms)
  3. Click on Settings >Accounts
  4. Click Add account > Other Account
  5. What kind of Account: POP3 or IMAP (POP3 is standard, but IMAP is preferred for use across multiple devices)
  6. Enter your email address and password
  7. Click show more details

Mail Server Information Details

  1.  Incoming Mail Server: mail.yourdomain.com
  2. Port: Use “993” for IMAP, and use “995” for POP3
  3. Incoming server requires SSL: Yes
  4. Server Address: mail.yourdomain.com
  5. Port: 465 or 587
  6. Outgoing server requires SSL: Yes
  7. Outgoing server requires authentication: Yes
  8. Use the same username and password: Yes

Windows 8 visual reference

*Note: It might be possible your version of Windows 8, does not support POP or IMAP accounts. Please see this article

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Mac Mail Logo Mac Mail

First Steps

  1.  Click on the Mail application icon to open
  2. At top of screen, click on Mail > Preferences
  3. Click on Accounts tab (next to General)
  4. On the bottom left, click the Plus sign to create a new account (To modify an account, click on the existing account on the left pane)
  5. Enter in your Name (as you want it to be displayed when others receive your email), your email address and your password. Click continue.

Incoming Mail Server

  1. Account Type: POP3 or IMAP (POP3 is standard, but IMAP is preferred for use across multiple devices)
  2. Description: Type in a description for this account (internal use only)
  3. Incoming Mail Server: mail.yourdomain.com
  4. User Name: Enter your FULL email address
  5. Password: Enter your password
  6. Click Continue

Incoming Mail Server Information

  1. Use Secure Sockets Layer (SSL): Yes
  2. Authentication: Password
  3. Click Continue

Outgoing Mail Server

  1. Description: Type in a description for this account (internal use only)
  2. Outgoing Mail Server: mail.yourdomain.com
  3. Use only this server: Yes
  4. Use Authentication: Yes
  5. User Name: Enter your FULL email address
  6. Password: Enter your password
  7. Click Continue
  8. You may get a warning, kindly disregard. Click Create.

Mac Mail visual reference

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